Just as moving a home is stressful so is moving an entire office. There’s the new desks and office spaces to assign, company contact information to change, permits to get, boxes to pack and then unpack and that’s only the beginning. In Order To Succeed‘s Stress Free Office Moving Checklist was desgined by our professional organizers to make your office moving as stress free as possible.
Business Moving Checklist
3 months prior to Moving Day
☐ Put together a “moving binder” to keep notes and file paperwork
☐ Hire a mover
☐ Create a floor plan of your new office and begin making decisions on use of space
☐ Hire or choose an employee to be a move coordinator
☐ Order new phone and fax numbers
☐ Start a list of who needs to be informed of change of address
☐ Arrange a meeting with the new office’s building manager
2 months prior to Moving Day
☐ Order change of address labels
☐ Order Internet access
☐ Take inventory of all furniture and computers
☐ Order any needed office furniture and or computers
☐ Inform vendors and customers of change of address
☐ Update website information
☐ Update financial information
☐ Notify post office of change of address
1 month prior to Moving Day
☐ Contact all utilities
☐ Arrange for special transportation of special office equipment such as copiers
☐ Store property that will not be moved
☐ Check to see if you need any moving permits
☐ Complete an office floor plan
☐ Assign new offices and phone numbers
3 weeks prior to Moving Day
☐ Dispose of items that cannot be moved
☐ Arrange for a cleaning company to prepare your office before your arrival
☐ Begin pack nonessentials
☐ Place any need do not move tags
☐ Tag all desk pads and chair pads
2 weeks prior to Moving Day
☐ Back up computers
☐ Inspect new building
☐ Begin to pack nonessentials
☐ Post diagrams of the office at new location
☐ Make sure all office doors in new location are marked
☐ Label bookcase shelves and pack
☐ Label and disconnect all computer components
☐ Distribute new key cards
1 week prior to Moving Day
☐ Confirm any travel reservations and/or arrival time of moving van
☐ Defrost refrigerator and freezer, propping doors open
☐ Pack your belongings or let movers pack
☐ Disconnect and prepare major appliances for move
☐ Set aside anything that will travel in your car so it will not be loaded on the truck
☐ Clean out supply cabinets
☐ Clean out desks
☐ Disconnect all office equipment
Moving Day
☐ If using a mover, be sure you or someone is at the old office to answer questions
☐ Collect old key cards
☐ Arrange to have an employee vista old office periodically to pick up mail
Download your own copy of In Order To Succeed‘s Stress Free Business Moving Checklist.